Focus Your Time and Energy
Are you caught in the whirlwind of feeling like everything is urgent and critical? This mindset can trap us in "panic mode." Instead of spinning faster, try pausing and reflecting with these key questions to reset your priorities:
What can I do for myself in the next 10 minutes?
A brief pause for self-care, like stepping outside or enjoying a cup of tea, can refresh your mindset and improve focus.What will matter most in a few months?
Many worries fade over time. Ask yourself: Will this email or task still be significant weeks from now?What’s due immediately, and which deadlines are self-imposed?
Not everything requires urgency. Be honest about what truly needs immediate attention.Which task feels most hopeful or has the most light in it?
Follow the tasks that align with your strengths and mission. If a task feels heavy now, revisit it later when inspiration strikes.What can I 4-D (delegate, delay, drop, or dumb down)?
Not everything needs your full effort or immediate attention. Sharing tasks can build partnerships and lighten your load.
When you’re overwhelmed, pausing to reflect might seem counterintuitive, but it saves time lost to mental overload. Focus on one question at a time and watch your clarity and productivity improve.
Practice: Take Charge of Your To-Do List
Your to-do list doesn’t have to control you. Here’s a simple exercise to realign your focus:
Reflect: Write down your top three priorities. Ask:
If I were my own boss, what would I focus on?
Which tasks will matter most in a few months?
Focus: Prioritize these tasks above all else.
Block out dedicated time for high-priority tasks.
Delegate, delay, or drop less critical items.
Celebrate: Acknowledge your accomplishments.
Celebrate small wins to build momentum and reinforce positive habits.
Your list will never be perfect, but celebrating progress keeps you moving forward.
A Leader's Testimonial:
"I felt the weight of being a new CEO with endless tasks. Working with Rachel helped me focus on what was most important and prioritize my goals. Today, I feel calmer, more in control, and ready to lead with greater clarity."
– Kristi, Nonprofit CEO
Share Your Thoughts!
How do you prioritize when feeling overwhelmed? Feel free to reach out and share your strategies with us!